A virtual dataroom (VDR) allows parties to securely share business documents online without having to travel to a remote location. VDRs have replaced physical data rooms as well as document management software and other solutions that require printing, scanning and storing of documents. Individuals can now examine documents quickly and efficiently, from any location in the world.
When choosing a secure and safe data room provider, search for one that provides access to documents with granular permissions, as well as security features to restrict access to documents and folders. The granular access controls reduce human error and stop unauthorized manipulation of sensitive data. Additionally, choose a service with advanced branding features for an individual login screen backgrounds, emails, and white-labeled URLs to make your virtual data room more recognizable and easy to use.
Be sure the company you choose or exceeds industry standards for information security and privacy by examining their certifications. The best secure data rooms are HIPAA certified to ensure secure handling of protected medical data and are GDPR certified to meet European Union laws on personal data protection and transfer. Additionally, many secure data room providers are PCI-DSS compliant to protect your payment card data from hackers.
Most data breaches occur because of user errors and lack of security measures that are robust. By selecting a data space that is secure, you will lower the chance of cyberattacks, and show clients as well as your partners and other others that your privacy is paramount. Secure data rooms must have password complexity requirements such as timeouts in case of inactivity, dual-factor authentication and IP restrictions.